CEB Staff Newsletter #38 - 22 November 2024

Staff News

Special Thoughts and Prayers for the Page Family

Colleagues and friends are invited to attend the funeral of Robert Page, husband of Sarah, at 10:30am Friday 29 November, St Peter and St Paul’s, 701 Fisken St, Buninyong.

Sarah’s family have also established a Go Fund Me page to support Sarah, if any colleague would like more information on this please speak with Kate Lawry. 

Arrangements for the all-staff meeting, mass and end of year dinner

– 12 December 2024

The final all-staff meeting, mass, and end-of-year dinner will be held on 12 December at the Mercure Ballarat Hotel and Convention Centre, 613 Main Road, Ballarat.

The timeline of the day is as follows:

As a thank you to staff for all that you do and your partners for their support of you in your role with CEB, we extend an invitation to your partner to attend this evening also.

All staff are asked to please complete the link by no later than Thursday, 28 November, for attendance and catering purposes.

End of year meeting and dinner response

For staff out of Ballarat who may require accommodation, please arrange through the usual mechanisms via the accommodation booking system.

If you have any questions or wish to discuss, please contact Tina Munro

Christmas/New Year CEB Finance Office Closure Procedures 

In line with office closure the CEB Finance Office will finish on Friday 20 December 2024 and re-open on Monday 13 January 2024. 

To ensure processing before the office closure, all invoices, staff reimbursements, and school payments must be submitted to Accounts Payable by close of business on Monday, 9 December 2024. These will be processed by Wednesday, 18 December 2024.

Any submissions received after Monday 9 December will be processed during the week of 13 to 17 January 2025.

Please email all authorised invoices, staff reimbursements and school payments to accounts@dobcel.catholic.edu.au.

Calling for Nominations - DOBCEL Board Consultative Committees 

The DOBCEL Board is now inviting people interested in helping shape the direction and development of Catholic education in the diocese to nominate for a position on one of six consultative committees commencing in 2025.  

Further information is available in the flyer.

Applications close 19 January 2025. 

Victorian Institute of Teaching (VIT) Early Careers Profession Conference

Today, Sarah Hanley (Talent Acquisition Partner) and Fiona Murphy (Organisational Development Manager) attended the VIT 'Welcome to the Profession' Conference in Melbourne.

This event is a great way for employers to share information about the opportunities available and connect with beginning teachers across Victoria. 

Well done Sarah and Fiona and we hope the attendees loved receiving our brand new DOBCEL merchandise and display materials! 

CEB Payroll – Advanced Processing

In line with the upcoming office closure, please find below deadlines and information regarding the upcoming pays over December and January. Please click here for the Christmas Closure CEB Offices 2024_2025 document. 

For any questions on any of this, please email payroll@dobcel.catholic.edu.au

Any changes to deductions, banking, superannuation, or taxation details will also have the same cutoff time as leave entries and approvals.

Salary Packaging files from Smart Salary and Paywise have also been requested early, if you have any planned changes to your Salary Packaging arrangements, please get in contact directly with either Smart Salary or Paywise AS SOON AS POSSIBLE so it can have every possible chance of making it into the correct pay.

Leave Notes:

• Please ensure leave is entered and approved in ELMO by managers by 6pm on the date listed above to be included in the applicable payrun
• You do not need to enter Public Holidays or the Gifted Leave in ELMO
• Instructions on how to enter or approve leave in ELMO are on the ELMO home page just under “My Team”
• It remains managers responsibility to ensure all leave entries are entered into ELMO and leave balances are not exceeded

Contract Variations, New Starters & Terminations Notes:

• Please ensure timesheets are approved and emailed to payroll@dobcel.catholic.edu.au by 10am on the date listed above
• Any changes to contracts, new starters, or terminations, please ensure all the required details and documents are provided to People & Development in adequate time, allowing for the People & Development team to submit per the above deadlines

Remember, to ensure you are paid correctly and within the correct timeframe, as a CEB staff member it is your responsibility to ensure your leave is entered correctly and prior to the due dates.

Anything received outside of the above deadlines will be actioned in the next available payrun.

Thank you for your support during this busy period.

Smartcopying - Using images in public-facing content

Please click on the link here to read the Smartcopying - Using images in the public-facing content newsletter. 

People and Development

12-Month Self-Reflection/Annual Review Process - Now Open

A reminder that 12-month self-reflections for the CEB office are now open and should be completed by Friday 13 December 2024.

Each person has received an email from Culture Amp (notifications@cultureamp.com) containing a link to complete the self-reflection. You can access your self-reflection via email or by logging into your Culture Amp account. The link to the self-reflection is located on the home page.

Before completing your self-reflection, you should update the status of your goals. Once you’ve completed the self-reflection, submit it to your team leader; and expect to have a meeting to discuss your reflections.

The 12-month self-reflection meeting aims to ensure an opportunity for conversation to affirm and reflect on your achievements in 2024 to date and provide space to discuss any support or development and growth opportunities required to ensure you deliver the goals set for 2025.

12-month self-reflections and meetings should be completed by Friday, 13 December 2024.

Instructions for updating the status of goals and completing the self-reflection can be found here.

If you have any questions about Culture Amp please speak with Emma Baldwin or Fiona Murphy.

Blended Work Arrangement - Closing date is next Friday 30 November

All staff are invited to apply for a new Blended Work Arrangement for 2025.

To access a copy of the Operating Procedure, Health and Safety Checklist and Application Form please visit via Knowledge Banks.

For any queries or questions please contact Emma Baldwin.

Career Opportunities in the Diocesan Education Community

CEB Positions

• Strategy Implementation Manager – Ballarat Office, ongoing position at 1.0 FTE (closes 24 November)
• Marketing and Communications Manager – Ballarat Office, ongoing position at 1.0 FTE (closes 1 December)
• Employee Relations Consultant – Ballarat Office, ongoing position at 1.0 FTE (closes 4 December)
• Education Officer: Student Wellbeing – Ballarat or Horsham Office, ongoing position at 1.0 FTE (closes 4 December)

Principal Vacancies

• Expressions of Interest- Interim Principal, Sacred Heart Primary School, Casterton – fixed term (12 months) or secondment position at 1.0 FTE (closes 25 November)
• Expressions of Interest- Interim Principal, St Joseph's Primary School, Coleraine – fixed term (12 months) or secondment position at 1.0 FTE (closes 25 November)
• Expressions of Interest- Interim Principal, St Joseph's Primary School, Penshurst – fixed term (12 months) or secondment position at 1.0 FTE (closes 25 November)