CEB Staff Newsletter #39 - 29 November 2024
Staff News
Thoughts and prayers with the Page family
The CEB Team was well represented at the funeral of Robert Page at St Peter and St Paul’s in Buninyong this morning. Our thoughts and prayers remain with our colleague Sarah and the Page family at this time. Thanks to Kate Lawry for the reflection opportunity in the Ballarat office staffroom.
Happy Last Day Allan!
The Wellbeing team did an outstanding job decorating Allan Hutchison's desk for his last day after 23 years service. It goes without saying Allan's professionalism, integrity and presence - not to mention his sense of humor - will be greatly missed. We wish Allan all the best in the next chapter of his life.
New staff member joining our team!
We are delighted to announce the appointment of Madeleine Ingham as School Capital Planning Officer. Madeleine will join the team on Monday 2 December. Madeleine comes to us from Museums Victoria where she was the Projects Officer in the Strategic Capital Program department. Prior to this she worked at Zen Architects as Principal Design Consultant. Madeleine will be based in the Ballarat Office. Please make her feel welcome!
Christmas/New Year CEB Finance Office Closure Procedures
In line with office closure the CEB Finance Office will finish on Friday 20 December 2024 and re-open on Monday 13 January 2024.
To ensure processing before the office closure, all invoices, staff reimbursements, and school payments must be submitted to Accounts Payable by close of business on Monday, 9 December 2024. These will be processed by Wednesday, 18 December 2024.
Any submissions received after Monday 9 December will be processed during the week of 13 to 17 January 2025.
Please email all authorised invoices, staff reimbursements and school payments to accounts@dobcel.catholic.edu.au.
Emergency Management - The lockdown drill took place on Tuesday
Thank you to everyone who participated in our lockdown drill on Tuesday. This was our first time conducting this type of drill, and we appreciate your patience.
We would also like to take this opportunity to remind everyone of the emergency management team roles, which are outlined in the poster below. We now have three new first aiders on the team.
If you need assistance, this information is available on our OHS noticeboard.
DOBCEL Compliance Training for 2024
All DOBCEL staff are reminded they are required to complete the compulsory online compliance training modules designated for 2024 via the SALT compliance platform by the end of December 2024.
In 2024 there are two modules for all staff to complete estimated to take approximately 4.5 hours. Leadership staff are required to undertake an additional module for a further 2.5 hours.
The system wide delivery of compliance training is most efficiently delivered online. The training serves two purposes:
- as a way ensure that DOBCEL can demonstrate it is meeting regulatory obligations, particularly in relation to OHS, and
- to foster safe, respectful and harmonious places of work.
It demonstrates DOBCEL and school commitment to this type of workplace, and we ask all staff to complete the training modules to ensure that they are aware of this commitment, including their rights and responsibilities.
If you require any further information or assistance with accessing or the use of the SALT training platform, please contact your school SALT administrator, Compliance and Risk Support Officer or Andrea Warr on email awarr@dobcel.catholic.edu.au or 0498 490 749.
It’s beginning to look a lot like...Christmas!
We are delighted to announce the inaugural DOBCEL Decorating Competition. To share some spirit and sparkle from the Murray to the sea all offices are invited to participate, with judging to occur on Thursday 19 December at 5:00pm. There are four categories:
- Best group (can be two, twenty...doesn’t have to be your work team)
- Best individual desk
- Best religious representation of Christmas
- Best use of recycled materials (supporting our Sustainability pillar)
Staff based in Horsham, Mildura, Swan Hill and Warrnambool are encouraged to participate by sending in photos or videos of your space/s to execassistant@dobcel.catholic.edu.au by midday 19 December.
Some parameters:
- Be respectful of other people’s workspaces, do not spread beyond your work zone without your colleagues’ permission
- Decorations are not to interrupt people’s work capacity or comfort i.e. no flashing lights, no noisy accessories
- All decorations are to adhere to OHS regulations e.g. no trip hazards
- All decorations are at staff members’ expense
- Do not decorate meeting rooms
If you love a bit of Christmas cheer but are not necessarily into decorating your workspace, we invite you to nominate yourself as a judge! We are looking for three-five judges across different teams who are willing to walk the aisles of the Ballarat office and scroll their screens for electronic submissions. There will be perks!
If you have any questions please speak with Elise Hart.
First photo from Pixabay - Second photo by Rick Oldland on Unsplash
CEB Payroll – Advanced Processing
In line with the upcoming office closure, please find below deadlines and information regarding the upcoming pays over December and January. Please click here for the Christmas Closure CEB Offices 2024_2025 document.
For any questions on any of this, please email payroll@dobcel.catholic.edu.au
Any changes to deductions, banking, superannuation, or taxation details will also have the same cutoff time as leave entries and approvals.
Salary Packaging files from Smart Salary and Paywise have also been requested early, if you have any planned changes to your Salary Packaging arrangements, please get in contact directly with either Smart Salary or Paywise AS SOON AS POSSIBLE so it can have every possible chance of making it into the correct pay.
Leave Notes:
- Please ensure leave is entered and approved in ELMO by managers by 6pm on the date listed above to be included in the applicable payrun
- You do not need to enter Public Holidays or the Gifted Leave in ELMO
- Instructions on how to enter or approve leave in ELMO are on the ELMO home page just under “My Team”
- It remains managers responsibility to ensure all leave entries are entered into ELMO and leave balances are not exceeded
Contract Variations, New Starters & Terminations Notes:
- Please ensure timesheets are approved and emailed to payroll@dobcel.catholic.edu.au by 10am on the date listed above
- Any changes to contracts, new starters, or terminations, please ensure all the required details and documents are provided to People & Development in adequate time, allowing for the People & Development team to submit per the above deadlines
Remember, to ensure you are paid correctly and within the correct timeframe, as a CEB staff member it is your responsibility to ensure your leave is entered correctly and prior to the due dates.
Anything received outside of the above deadlines will be actioned in the next available payrun.
Thank you for your support during this busy period.
People and Development
Blended Work Arrangements – Closing date is TODAY!
All staff are invited to apply for a new Blended Work Arrangement for 2025.
To access a copy of the Operating Procedure, Health and Safety Checklist and Application Form please visit via Knowledge Banks.
For any queries or questions please contact Emma Baldwin
12-MONTH SELF-REFLECTION/ANNUAL REVIEW PROCESS – Now Open
A reminder that 12-month self-reflections for the CEB office are now open and should be completed by Friday 13 December 2024.
Each person has received an email from Culture Amp (notifications@cultureamp.com) containing a link to complete the self-reflection. You can access your self-reflection via email or by logging into your Culture Amp account. The link to the self-reflection is located on the home page.
Before completing your self-reflection, you should update the status of your goals. Once you’ve completed the self-reflection, submit it to your team leader; and expect to have a meeting to discuss your reflections.
The 12-month self-reflection meeting aims to ensure an opportunity for conversation to affirm and reflect on your achievements in 2024 to date and provide space to discuss any support or development and growth opportunities required to ensure you deliver the goals set for 2025.
12-month self-reflections and meetings should be completed by Friday, 13 December 2024.
Instructions for updating the status of goals and completing the self-reflection can be found here.
If you have any questions about Culture Amp please speak with Emma Baldwin or Fiona Murphy.
Career Opportunities in the Diocesan Education Community
CEB Positions
- Marketing and Communications Manager – Ballarat Office, ongoing position at 1.0 FTE (closes 1 December)
- Education Officer: Student Wellbeing – Ballarat or Horsham Office, ongoing position at 1.0 FTE (closes 4 December)
- Employee Relations Consultant – Ballarat Office, ongoing position at 1.0 FTE (closes 4 December)
Principal Vacancies
- Principal - Emmanuel College, Warrnambool – fixed term position at 1.0 FTE (closes 2 December)